Administrative Assistant - 2 Positions

By
administrative-assistant-AGPAHI


Reports to: HR & Administration Officer
Duty station: Shinyanga and Mwanza

Purpose of post:To administer and oversee essential administrative activities in Shinyanga/Mwanza office


RESPONSIBILITIES AND TASKS:

  • Reception 
  • Ensure good relationship between the Organization and the public in person, over the phone, and through e-mails when interacting with or visiting the Shinyanga and Mwanza Office.
  • Maintain reception information/literature.
  • Keep the reception area tidy and welcoming during office hours.
  • Ensure Shinyanga Office Access Procedures are followed at all times.

Mail Administration

  • Liaise with the Logistics Officer in distribution of official mails.
  • Acknowledge receipt of all incoming mails, register the same and channel to responsible official for action.
  • Administer incoming and outgoing documents and parcel couriers

Secretarial Duties 

Maintain and control office supply, stationery, and kitchen supplies for Shinyanga office.Oversee and facilitate hotel, transport logistics and other travel needs for AGPAHI Staff and official visitors.Organize and assist with travel arrangements for all official travelersManage key vendor relationships with local hotels and Travel Agency

Property and Equipment Management

  • Oversee the use and maintenance of the office equipment including the photocopier, fax, binding machine to ensure that they are in working order and arrange for their repair and maintenance as needed.
  • Oversee proper running of utilities for the building such as electricity water and proper function of telephone lines.
  • Oversee and manage the cleaning of the building and the surrounding.
  • Manage safety and security of the building and assets.
  • Ensure Shinyanga Office storerooms are organized and clean.

Field Support
  • Liaise with Regional Admin Staff to ensure standard Admin policies and procedures are implemented in each office.

Other Duties
  • Assess Admin policies and procedures on an on-going basis to identify and propose new policies or changes as needed, in addition to monitoring the implementation of existing Admin policies to ensure they are being properly adhered to.
  • Any other relevant duties as assigned by Finance & Administration Officer


Qualifications, Skills and ability

  • Educational background relevant to fulfillment of the duties and responsibilities as described above (University/college degree on related field is required)
  • 2-3 years’ experience as an Office Administrator.
  • Previous experience in working with NGO sector is required.
  • Strong interpersonal skills
  • High quality written & oral communication ability
  • Strong supervisory skills
  • Strong computer literacy

How To Apply

Interested candidates should submit a cover letter and CV (not exceeding four pages) and names and contact information of three referees either physically or by post ONLY in the address below: 

To the Executive DirectorAriel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI)Plot 372, House No. 7 Chole Road (Near Coco Beach)P.O. Box 38252Dar es Salaam


Deadline: Friday 17th March, 2017 2pm

Comments

Post a Comment

Top Jobs that others viewed

JOB VACANCIES: AGRICULTURE

By
Image
NOTE: Ukiombwa pesa kwa ajili ya interview au ili upate kazi tafadhali usitume pesa yako 1. Agricultural and Extension Field Officers  (2 posts) Reporting to : Agricultural and Extension Manager, Masasi Banana Marketing Association  Location : Mtwara Application Deadline :   10-11-2016 JOB PURPOSE: • To assist in the attainment of the Fund's cashewnut production growth strategy by effectively implementing, monitoring and evaluating the cashew planting projects. PRIMARY TASKS: • Liaising and working closely with District Subject Matter Specialists of Cashewnut. • To assist clients in timely preparation of needed planting materials. • To assist timely distribution of planting materials to nursery producers and farmers. Also to ensure that all distributed seeds and seedlings are planted and well-kept to growth. • Training and capacity building to farmers and village/ward extension officers on good agricultural practices. • Maintaining up to date directory of cashewnut farmers. • To as
Keep reading

AFISA MISITU DARAJA LA II (FORESTRY OFFICER GRADE II)- - 4 POST

By
Employer: MDAs & LGAs Date Published: 2016-05-11 Application Deadline: 2016-05-25 JOB SUMMARY: N/A DUTIES AND RESPONSIBILITIES: •    Kusimamia upandaji na uhudumiaji wa miti na misitu. •    Kusimamia uendelezaji wa misitu ya kupandwa isiyozidi hekta 5,000 au ya asili isiyozidi hekta 10,000. •    Kufanya utafiti wa misitu. •    Kutekeleza Sera na Sheria za misitu. •    Kuendesha mafunzo ya Wasaidizi Misitu. •    Kukusanya takwimu za misitu. •    Kufanya ukaguzi wa misitu. •    Kupanga na kupima madaraja ya mbao. •    Kudhibiti leseni na uvunaji wa miti. •    Kutoa ushauri na mafunzo kwa wananchi juu ya uendelezaji na matumizi endelevu ya miti kwa wananchi. •    Kufanya ukadiriaji wa rasilimali za misitu. •    Kupima maeneo na kuchora ramani za misitu. QUALIFICATION AND EXPERIENCE: •    Kuajiriwa wenye Shahada ya Misitu kutoka chuo Kikuu cha kilimo cha Sokoine au Vyuo Vikuu vingine vinavyotambuliwa na Serikali. REMUNERATION: Salary Scale TGS.D  APPLY
Keep reading